- Article XI: Administration of Club Funds
- Article XII: Dissolution and Distribution of Assets
- Article XIII: Repeal, Alteration, or Amendment
Article XI: Administration of Club Funds
Section 11.01 – Access to Accounts
Only the Club’s President and Treasurer shall have access to the Club’s accounts. The Treasurer shall be the primary person responsible for making deposits, payments, or withdrawals. The President’s access to the Club’s accounts should be limited to emergency situations only so as to serve as a backup to the Treasurer.
Section 11.02 – Payments for Club Activities
The Club shall not front money for any club members for trips, dues, or other payments for any club activity. Down payment and reservation fees shall be paid only by deposits collected from club members intending to go on a trip or participate in an activity . In general, deposits paid by members are non-refundable.
Section 11.03 – Annual Financial Review
A Financial Review Committee consisting of two or more members who are not officers, directors, or committee chairmen, is appointed by the President Elect by June 15th for the purpose of reviewing the last year’s Treasurer’s reports. The Treasurer’s reports as reviewed by the Financial Review Committee, will be presented to the Board of Directors for approval. Notice of approval is published in the newsletter, and the report will be made available to the general membership upon request.
Article XII: Dissolution and Distribution of Assets
Section 12.01 – Dissolution
Dissolution of the Club shall require an affirmative vote of a majority of Regular Members, entitled to vote thereon, who are present at a meeting called exclusively for such purpose, provided a quorum is present.
Section 12.02 – Distribtuion of Assets
Upon the dissolution of the Club, the Board of Directors, after paying or making provision for the payment of all of the liabilities of the Club, shall arrange for the distribution of the remaining assets to a scientific, educational or charitable organization which at the time qualifies under Section 501(ac)(6) or 501(ac)(3) of the Internal Revenue Code, as amended.
Section 12.03 – Audit
An independent auditor or a committee of qualified club members will be retained and, except for fraud or error fact, its determinations will be final.
Article XIII: Repeal, Alteration, or Amendment
These Bylaws may be repealed, altered or amended or substitute Bylaws may be adopted at any regular or special Board of Directors meeting by majority vote. However, before the Board of Directors can vote on the proposed changes:
- Notice of all proposed changes must be published in the club newsletter one month prior to the meeting at which the board will vote.
- All proposed changes from any member must be in written form and presented to the Board of Directors at their next regularly scheduled meeting.